What are Certified Copies of certificates?

What are Certified Copies of certificates?


What are Certified Copies of certificates?

Obtaining verified copies of either a marriage certificate, divorce certificate, legal name change certificate, 100 points of ID or any other documentation is a simple process. The passport office, road authorities and most financial institutions require certified copies of your identification documents where they don't want the responsibility of handling the originals by mail. Take about 10 to 15 photocopies, along with your original papers to one of the authorised persons below to have it deemed a true copy.

While you are having your marriage certificate or other name change papers certified as a true copy, it may be a good idea to have 100 points of ID certified at the same time. See our section on 100 points of ID to be sure you have copied the right combination of documents. 

The authorised person will sign the photocopy and write ‘this is a true copy of the original, sighted by name, date, professional organisation’.  Be sure to take your original documents along too. Police stations and post offices can be most useful at signing multiple copies as they will often have a stamp with all their details then they can just sign the document.

Who can certify a copy?

  • Magistrate, CEO of a Commonwealth court, Clerk of the court, Judge of a court, the Master of a court, Registrar or Deputy Registrar of a court
  • Justice of the Peace, Commission for taking Affidavits and Declarations, a Notary Public
  • Australian diplomatic or consular officer
  • Officer or warrant officer of the Australian Defence Force (with 5 years continuous service)
  • A chiropractor, dentist, medical practitioner, nurse, pharmacist, veterinary surgeon
  • Sheriff or sheriff’s officer, a legal practitioner, patent attorney, bailiff, police officer
  • Manager of Australia Postal Corporation or permanent employee (with more than 5 years continuous service)
  • A bank officer, credit union or building society officer (with more than 5 years continuous service)
  • Member of Institute of Chartered Accountants, Australian Society of Certificated Practising Accountants or National Institute of Accountants; Institute of Corporate Managers, Secretaries and Administrators; or Institute of Engineers (not students members)
  • Member of Parliament (Commonwealth or State)
  • Executive manager or permanent employee of a Commonwealth or state department or authority (more than 5 years continuous service)
  • Minister of religion
  • Teacher employed on a full time basis at a school of tertiary education institution (more than 5 years continuous service)
These are documents that have been checked against the original by a trusted professional. Many professionals will verify certify your documents free of charge and it is a simple process.

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